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Privacy Policy

About this Privacy Policy

NEC Deutschland GmbH ("NEC" or, as appropriate, in the context, "we", "us" or "our") is committed to respecting and protecting the personal data of individuals and is always working to further enhance and strengthen data protection from a full range of perspectives.

This website privacy policy (“Privacy Policy”) regarding visitors and online user information applies to each NEC, but not to those NEC subsidiaries that have published their own data protection and security statements. This Privacy Policy does not apply to the websites of any third parties, even if their websites are linked to our website.

This Privacy Policy governs your personal data we collect from you and from our website as well as any personal data we automatically collect from your online visits (“Service”). The Privacy Policy may be supplemented by additional privacy statements, terms or notices provided to you.

For the purposes of this Privacy Policy, references in this Privacy Policy to “you” or “your” are references to individuals who use the Website.

Data Controller

A “Controller” is a person or organization who alone or jointly determines the purposes for which, and the manner in which, any personal data is, or is likely to be, processed.

The Data Controller of the website is:

NEC Deutschland GmbH Headquarter
Fritz-Vomfelde-Straße 14-16, 40547 Düsseldorf
tel: +49 (0) 211 5369 0
fax: +49 (0) 211 5369 199
email: Reception.de@emea.nec.com

NEC has appointed a Data Protection Officer (DPO). If you believe your personal data has been used in a way that is not consistent with this Privacy Policy or your choices, or if you would like to exercise your rights as a data subject (see according paragraph below), please contact the Data Protection Officer by emailing privacy@emea.nec.com or by writing to us at the above mentioned address.

We may ask you to provide personal data when you:

  • Use our websites
  • Request quotes, services, support, downloads, trials, whitepapers, training or information
  • Place orders for products or services or register for events
  • Create and manage an account
  • Participate in surveys or other promotional activities online or in any other venue
  • Provide a testimonial
  • Subscribe to NEC newsletters, marketing and promotional emails or other materials
  • Interact with us on third party social networks (subject to that third party’s terms of use and privacy policies)
  • Contact us

Personal Data we collect about you

Data you provide to us

The types of personal data that we collect directly from you depends on how you interact with us and the Service and may include:

  • Contact Data: including your work address, email address and telephone numbers
  • Identity Data: including your name, last name, username or similar identifier, title
  • Marketing and Communications Data: including your preferences in receiving marketing from us and your communication preferences
  • Profile Data: including information collected progressively when you visit our site including your referral website, pages you visit, actions you take, patterns of page visits and information from forms you fill in
  • Technical Data: includes information collected when you access our Website or client knowledge portal, your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you are using
  • Usage Data: information about how you use our Website
  • Events Data: includes educational, employment and professional background, dietary and accessibility requirements, and photo
  • Payment information: such as credit or debit card number or billing information
  • Comments, feedback and other information you provide to us: including information that you send to customer support and messages, appointment inquiries and other information that you wish us to share with our exhibitors, visitors and business partners
  • Recruiting information: if you submit us your job application and you further agree to participate in a selection procedure we may collect and process contact information that you provide us such as your name, email address and phone number, date of birth, passport or identifying card data, nationality, image, academic and professional data and job history to manage and administer the application and carry out our selection procedures, or to comply with any relevant legal or regulatory obligations (e.g. non-discrimination regulations). We may also access to the public information included in your professional social network profiles. We will ensure that this processing is proportionate to the purposes outlined above.

We will never collect any special categories of personal data about you through our website (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, genetic and biometric data, or any information about criminal convictions and offences.

Aggregated Data

We collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not legally considered personal data because it does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

Data from other sources

We also may obtain personal data about you from our group companies and from other third parties, including:

  • Service providers that help us determine a location based on your IP address in order to customize certain products to your location
  • Partners with which we offer co-branded services or engage in joint marketing activities or for targeted advertising purposes
  • We may also supplement personal data we collect with personal data obtained from other parties, including our Business Partners and other third parties to create customised profiles about you
  • Publicly-available sources and data suppliers from which we obtain data to validate or supplement the information we hold. We will ensure that this processing is proportionate to the purposes outlined above

Data from Service use

Our Service may automatically collect personal data about how you and your device interact with the Service, including:

  • Computer, device and connection information, such as IP address, browser type and version, operating system, platform and other software installed on your device, unique device identifier and other technical identifiers, error reports and performance data
  • Usage data, such as the features you used, the settings you selected, your URL click stream data, including date and time stamp and referring and exit pages, and pages you visited on the Service
  • For location-aware Services, your location, such as where you are located on the event floor

Cookies and similar technologies

We use cookies and similar technologies (“Cookies”), such as web storage or web beacons, on our website. These technologies can store information on your device or access information that is stored on your device. Cookies are stored in the browser on the your device.

Cookies are either sent to the browser by the web server or generated in the browser by a script (JavaScript). The web server can read Cookies information directly on subsequent visits to this page or transmit the Cookies information to the server via a script on the website. If Cookies are set, they generally collect and process certain user information such as browser and location data and IP address values to an individual extent. Some of these Cookies are essential for the functioning of our website, and do not need your prior consent. Other Cookies help us to improve our website by providing us with insights into how you use the website; those Cookies need your prior consent.

You can prohibit the storage of Cookies individually via our cookie consent management and via the settings of your browser (you can find out how to set the cookie handling on the browser's help page).

If you do not want cookies to be stored on your computer, you can either

  • revoke your consent in our cookie banner when you visit our site or - if you have already given your consent, make changes in the cookie settings,
  • use the corresponding option in the system settings of your browser. Saved cookies can be deleted in the system settings of the browser. Please note that deactivating cookies can lead to functional restrictions on this website.
  •  

For more information on Cookies used, to modify your preferences and revoke your consent, click on the following button to open the consent management:

Purposes for Processing Personal Data

Depending on how you interact with us and Services, we use your personal data to:

  • Deliver the products, solutions, services and support or carry out the transactions you have requested
  • Provide, activate and manage your access to and use of the service
  • Process and fulfil a request, order, download or other transaction
  • Provide technical, product and other support and to help keep the Service working, safe and secure
  • Facilitate communications from Business Partners
  • Customize, analyse and improve our products, solutions, services (including the content and advertisements on our website to identify usage trends or determine the effectiveness of our marketing campaigns), technologies, communications and relationship with you
  • Better understand our customers and online users, including profiling based on interests and interactions with our site
  • Personalize content and implement your preferences
  • Enforce our conditions of sale, website terms and separate contracts (if applicable) with you
  • Prevent fraud and other prohibited or illegal activities
  • Protect the security or integrity of our websites, our businesses, and our products or services
  • Perform other functions or serve other purposes, as disclosed to you at the point of collection, or as required or permitted by law
  • Respond to your requests, inquiries, comments and concerns
  • Enhance and improve the Service and our other products and services and to develop new products, services and benefits
  • Deliver targeted advertisements, promotional messages, notices and other information related to the Service and your interests
  • Provide you with promotional messages and other information about products, events and services of ours, our affiliates and third parties, such as exhibitors, sponsors and media partners
  • Invite you to participate in user testing and surveys as well as sweepstakes, competitions and similar promotions
  • Identify usage trends and develop data analysis, including for purposes of research, audit, reporting and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance
  • Comply with our legal obligations, resolve disputes, and enforce our agreements

Legal Basis of processing personal data

Our legal basis for collecting and using your personal data as described in this Privacy Policy will depend on the Personal data concerned and the specific context in which we collect it. In general, we collect and process your personal data on one or more of the following basis:

  • Your consent, for example where we have obtained your consent to process your personal data for certain activities. If we do so, we will provide you with full details of the Personal Data that we would like to process and the reason, so that you can carefully consider whether you wish to consent. You are free to withdraw your consent at any time by contacting privacy@emea.nec.com. If you withdraw your consent, it will not affect the lawfulness of any processing based on your consent before you withdrew it. Where applicable, we may ask for your consent to processing at the point where you provide your personal data.
  • To comply with a contractual obligation. We will advise you upon collection whether the provision of your personal data is mandatory and of the possible consequences if you do not provide us with your information.
  • For compliance with NEC’s legal obligations where other laws require the processing of your personal data or where we need your personal information to protect your vital interests or those of another person.
  • NEC’s legitimate interests which include the provision of this website and/or relevant products and services, and/or the carrying out of marketing and profiling activities, we only rely on our legitimate interests to process your Personal Data when these interests are not overridden by your rights and interests.

Sharing and transfers of your Personal Data

Your personal data provided will be processed within and outside of the European. When transferring data outside the EU, we ensure that the recipients of the data are certified in accordance with EU adequacy decisions or based on standard contractual clauses where for recipients’ countries without any adequacy decision by the EU. If we base the data transfer on the EU standard data protection clauses, we will take additional security measures to protect your personal data and to achieve an appropriate level of protection for your personal data. You have the option of receiving a copy of the EU standard contractual clauses. If necessary, we will obtain your express consent before transferring your personal data to recipients’ countries without an EU adequacy decision.

Retention of your personal data

Access data: For security reasons (e.g. to investigate misuse or fraud), log file information is stored for a maximum of four weeks and then deleted (see point 2 above). Data whose further storage is required for evidence purposes is excluded from deletion until the respective incident has been finally clarified.

(Pre-)contractual measures: Where necessary, we process and store your personal data for the duration of our business relationship, which also includes, for example, the initiation of a contract via the contact form or by email.

Applicant data: Applicant data will be deleted after 6 months in the event of a rejection. If you are not hired but your application is still of interest to us, we will continue to keep your application for future job advertisements, provided we have your express written consent. The data will be deleted after two years at the latest or if you withdraw your consent. If we fill the advertised position with you, your data will be stored in our personnel management system.

Statutory retention obligations: In addition, we are subject to various retention and documentation obligations, including those arising from the German Commercial Code (HGB) and the German Fiscal Code (AO). The retention and documentation periods specified there are six to ten years.

Limitation periods: Finally, the storage period is also assessed according to the statutory limitation periods, which, for example, according to Sections 195 et seq. of the German Civil Code (BGB), are generally three years, but in certain cases can also be up to thirty years, whereby the regular limitation period is three years. If you assert your rights as a data subject, we will store the information provided to you in this regard until the expiry of the statutory limitation period in accordance with Section 31 (2) No. 1 OWiG, Section 41 (1) BDSG, Art. 83 (5) lit. b GDPR for 3 years. This period may be extended if the statutory limitation period is extended due to interruptions of the limitation period (e.g. in the context of enquiries by the supervisory authorities).

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your data protection rights

You have the following rights according to the GDPR:

  • the right of access under Art. 15 GDPR (i.e. you have the right to request information about your personal data stored by us at any time)
  • the right to rectification under Art. 16 GDPR (i.e. if your personal data is incorrect or incomplete, you can request the rectification of this data),
  • the right to erasure under Art. 17 GDPR and the right to restriction of processing under Art. 18 GDPR (i.e. you may have the right to request the erasure or restriction of processing of your personal data if, for example, there is no longer a legitimate business purpose for such processing and legal storage obligations do not require further storage),
  • the right to data portability under Art. 18 GDPR (i.e. you may have the right to request the erasure or the right to erasure or restriction of processing of your personal data if, for example, there is no longer a legitimate business purpose for such processing and statutory retention obligations do not require further storage),
  • the right to data portability under Art. 20 GDPR (i.e. you may have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to another controller without hindrance).

Furthermore, you can revoke your consent, generally with effect for the future.

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestraße 2-4
40213 Düsseldorf
Telefon: 0211 38424-61
Telefax: 0211 38424-10

If you wish to exercise any of these rights or wish to object to our use of your personal data, please write to us at the mentioned address or contact our Data Protection Officer.

We would also like to draw your attention to your right to object in accordance with Art. 21 GDPR:

Information about your right to object pursuant to Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 (1) sentence 1 (e) GDPR (data processing in the public interest) and Art. 6 (1) sentence 1 (f) GDPR (data processing on the basis of a balancing of interests); this also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.

In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. The objection can be made informally and no costs other than the transmission costs according to the basic rates will be incurred. If you wish to exercise your right to object, an informal notification, e.g. to the above-mentioned contact details, is sufficient.

Third-Party Links

Data Controller expressly declares that the linked pages were free of illegal content at the time the links were created. Data Controller has no influence whatsoever on the current and future design and content of the linked pages. For this reason, Data Controller hereby expressly distances itself from all contents of all linked pages that were changed after the link was created. The operators of the linked pages are solely responsible for their content.

Minor’s (Children) Privacy

This Website is not intended for children, and we do not knowingly collect personal data relating to children.

Amendments

This Privacy Policy was last updated on June 3, 2025. It can change over time, for example to comply with legal requirements or to meet changing business needs. In case there is an important change that we want to highlight to you, we will also inform you in another appropriate way. Please come back regularly to check for any changes made.